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Information Resources and Technology

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CMS and CFS Access Roles

The following access roles and functions can be requested for university employees by their designated department requesters.
Information Audience 
Department CARS Requesters

Low Risk

The following roles are considered "low risk" by the Information Security Office and are used by non-subject matter experts and subject-matter experts alike.

CMS HR Roles

TFE - Hire Temporary Faculty Entry (SAC_TEMP_FACULTY_DEPT_USER)Enter part-time faculty contracts and process YRO appointments.
TFR - Hire Temporary Faculty Reports (SAC_RPTTF)Reports and queries associated with part-time temporary faculty hiring and YRO appointments.
SAE - Hire Student Assistants Entry (SAC_STDHIRE_DEPT_USER)Functionality to hire Student Assistants.
SAR - Hire Student Assistants Reports (SAC_RPTSTUD)Reports and queries associated with Student Assistant appointments.
Time and Labor Entry
  • TKE - Time Keeper (SAC_TIMEKEEPER)
  • MTKE - Master Time Keeper Entry (SAC_MASTER_TIME_KEEPER)
Enter time worked for positive pay employees and student assistants. Users will also be able to enter leave usage for positive pay and negative pay employees.
TLR - Time and Labor Reports (SAC_RPTTL)Reports and queries associated with time worked for positive pay employees and student assistants as well as with leave usage for positive pay and negative pay employees.
LCD - Labor Cost Distribution (LCD) Reports (SAC_RPTLCD)Queries that provide actual monthly salary information for employees by individual employee identification number (EMPLID) or by department identification number (DEPTID) and Account.
HR Misc - HR Reports Misc (SAC_RPTHRALL) Reports and queries that provide information on employees (e.g. list of employees in the unit by job code, timebase, etc.)
VP - Visitor Parking Permits (SAC_VPD_DEPTUSER, SAC_VPD_APPROVER)Enter/approve visitor parking requests and to review the status of parking requests

Recruitment Requests - Other Column

Faculty Initiator (SACHR_RS_FACULTY_INITIATOR)
  • Scope - Department/Program Center
Create and view recruitment requests, view postings.
Staff/Management Initiator (SACHR_RS_STAFF_MGMT_INITIATOR)
  • Scope - Department/Program Center
Create and view recruitment requests, view postings.
Hiring Manager (SACHR_RS_HIRING_MANAGER)
  • Scope - Department/Program Center/College
Create hiring proposal (Personnel Transaction Form) for the recruitment. Scope - Department/Program Center/College.
Chair/Department (SACHR_RS_DEPARTMENT_APPROVER)
  • Scope - Department/Program Center/College
Approve request (recruitment, Personnel Transaction Form).
Dean/Admin Approver (SACHR_RS_DEAN_ADMIN_APPROVER)
  • Scope - Department/Program Center/College
Approve request (recruitment, Personnel Transaction Form); Create hiring proposal (Personnel Transaction Form).
Provost/Admin Approver (SACHR_RS_PROVOST_ADMIN_APPROVE)
  • Scope - Division
Approve request (recruitment, Personnel Transaction Form). Scope - Division.
Vice President (SACHR_RS_VP_APPROVER)
  • Scope - Division
Approve request (recruitment, Personnel Transaction Form). Scope - Division.

CMS SA Roles

ADMR INQ - Admissions & Records Inquire ((SAC_SA_DEPT_ADMR_INQ)For support staff in academic & non-academic departments (when justified), this role provides inquiry only access to a variety of student records data that includes students' career & term information, test summaries, student grades, unofficial transcripts, admissions status, instructor schedules & class rosters. Provides access to queries.
ADMR UPD - Admissions & Records Update (SAC_SA_DEPT_ADMR_UPD)For support staff in academic departments, this access grants permission to add/drop classes for students, override prerequisites and place/release service indicators(holds). Provides access to all pages associated with Admissions & Records Inquire access.
SRV IND INQ - Service Indicators Inquire (SAC_CC_SVCS_INDICATORS)For support staff in academic & non academic departments, this role provided inquiry only access to Service Indicators (holds).
SRV IND UPD - Service Indicators Update (SAC_CC_SVCS_INDICATORS)For support staff in academic & non-academic departments (when justified), this role provides update access to Service Indicators (holds).
ADV INQ - Academic Advising Inquire (SAC_SA_ADVISOR)For faculty and support staff in academic and non-academic departments (when justified), this access grants permissions to view advisees' contact information, academic information, unofficial transcript, test scores & transfer credit summary.
SCH CLS UPD - Schedule of Classes Update (SAC_SR_CATALOG_SRCH_SUMM_UPDT)For support staff and appropriate administrators who build and maintain the department class schedules, this access grants permission to schedule and maintain the campus class schedule and run related queries.
SFSC UPD - Student Financials Update (SAC_SF_DEPT_UPD)For support staff who place and reverse charges on student accounts, this access grants permission to update student accounts, post student transactions, reverse charges and view student's fee details.
Cognos DW - Data Warehouse (SAC_DW_SA_NON_CORE)Access allows users to run student reports in the Cognos Data Warehouse reporting system. Note: Additional verification will be done to validate your request with your college/department and the data warehouse system team.
*Other Roles / Special Instructions Please indicate any additional/special requests(eg: functional lead/subject matter expert access).

CFS Roles

REQ - Purchasing Requisition Entry (CFSCSU_PO_Requisitions_01)Enter purchase and/or travel requisitions, view status of requisitions & purchase orders. View delegation of authority information to confirm authorized Department IDs.
APT - Purchasing Requisition Approval (CFSCSU_PO_Requisitions_02)Approve purchase and/or travel requisitions & view delegation of authority information to confirm authorized Department IDs.
FI - Financials Inquiry (CFSCSU_EU_FinInquiry_02, CFSCSU_GL_DOAInquiry_01, CFSCSU_AP_VendorInquiry_02)General inquiry only access to Accounts Payable, Purchasing, Receiving, General Ledger, Chart of Accounts & Delegation of Fiscal Authority Information.
PCE - ProCard Entry (CFSCSU_AP_ProCard_02)Allows cardholder to review and update procurement card transaction chartstrings and enter comments or descriptions.
RPT - GL Reporting (All) (CFSCSU_PT_Query_Viewer)Access to run, view and print various financial reports.
PREQ, TREQList of authorized requesters (departments) for which a user can submit/approve a requisition.

Delegation of Fiscal Authority (DOA) - Offline Authorizations

REQ – Requisitions
  • Review not required. This category is no longer applicable and will be removed
Approval authority to approve offline (e.g. paper) requisitions/purchase orders.
TVL – TravelApproval authority to approve offline (e.g. paper) travel requisitions/expense claims.
DP - Direct Payment Requests/Petty Cash DisbursementsAuthorized to approve petty cash disbursements and direct payment requests (DPR).
ET - Expenditure TransfersAuthorized to submit expenditure transfers.
BT - Budget TransfersAuthorized to submit budget transfers.
PC - Procurement CardAuthorized to approve monthly statements of procurement card holders and request procurement card issuance. Authorized to designate and/or change monthly statement approving official.
OS - Office Supplies
  • Review not required. This category is no longer applicable and will be removed
Authorized to order office supplies.
OTH - ReprographicsAuthorized to submit reprographics orders.

High Risk

The following roles are considered " high risk" by the Information Security Office and for use by subject-matter experts only. Please click the corresponding attachments for the list of high risk roles and descriptions.

Accounts & Access - KB0012217 by Long Lim | Published:2017-02-09 | Updated:2017-09-13 15:21:04 | Views::7

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Version 1.4.2 (release notes)