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Information Resources and Technology

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Identity Finder Information and Overview

This article provides information about the Identity Finder application, which is a tool provided to all faculty and staff to help protect student and other sensitive data.

The Information Security Office encourages the use of this application to remove and reduce the files or documents that contain confidential information. Identify Finder is already installed on state owned computers and the following training modules will show you how to scan and remove confidential information off your system.

Contents
  1. What is Identity Finder?
  2. What does Identity Finder search?
  3. Policy
  4. Contact

What is Identity Finder?

Identity Finder is a program that locates Protected Level 1 data in files such as Word, Excel, PDF, or email messages. In addition to locating Protected Level 1 data, Identity Finder can perform actions on locations that contain Protected Level 1 data. Such actions include the ability to delete (Shred), redact (Quarantine), and archive your results in order to protect yourself (or others) from identity theft.

What does Identity Finder search?

This tool will find and assist you with protecting Level 1 Protected Data (PII), or other data elements that can be used for identity theft. This data would allow someone to steal your identity by obtaining them individually, or by using them in combination with each other. Such data includes:* Social Security Numbers

  • Credit Card Numbers
  • Passwords
  • Bank Account Numbers
  • Driver License Numbers
  • Dates of Birth

The types of files that Identity Finder searches for are Microsoft (Word, Excel, Access, PowerPoint, etc.) Adobe (PDF), text files, web files and other common file types. Identity Finder also searches through compressed files, Exchange mailboxes (including attachments), Outlook profiles, and .PST files.

Policy

Policy 8065.0 - Information Asset Management from the Information Security Policy section of the Integrated CSU Administrative Manual

Contact

If you have questions about Identity Finder, please contact the IRT Service Desk at 916-278-7337 or submit a service ticket.

Information Security - KB0011382 by Adam Cook | Published:2016-02-27 | Updated:2017-10-13 10:47:13 | Views::1

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Version 1.4.2 (release notes)