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Information Resources and Technology

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Updating your campus directory information

Instructions on how to change your directory listed phone number, email address, building androom number, preferred name, and other directory information.
Information Audience 
University faculty and staff

The campus directory provides a list of active university employees and their contact information. This includes:

  • First and Last Name
  • Job title and classification
  • Department
  • Contact phone and email
  • Building and room number

This information is obtained from employment data that is maintained by the Office of Human Resources and is used by many different university services. To verify that your information is accurate, please perform the following steps:

Contents
  1. Before You Begin
  2. Update Information via Self Service
    1. Change Phone Number
    2. Change Email Address
    3. Change Building and/or Room Number
    4. Change the Preferred Name
    5. Change Working Title
    6. Change Department Name

Before You Begin

if you are employed by a university auxiliary unit (i.e., University Enterprise Inc.) you may not be able to use the Self Service option for updating your directory. In this case, please submit a help ticket detailing the changes you would like to make.

Update Information via Self Service

  • Log into My Sac State at my.csus.edu with your SacLink username and password.
  • Click on the Employee Center link in the Employee Center channel.
  • Click on the Personal Information Summary link.

Change Phone Number

You can change or add the Sac State phone number that displays in the online directory. The phone number must be a campus phone number.

  • Click on the Change phone numbers button.
  • If the phone number is already available, you can click the Directory Listing checkbox to add this number to the directory. Click the Save button after selecting the checkbox.
  • If the phone number is not listed, click the Add a Phone Number button.
  • Use the drop-down list and choose Business, Business 2, or Business 3. Enter the telephone number without any formatting (e.g., 9162786011) and click the Directory Listing checkbox to add this number to the directory.
  • Click the Save button.
  • Directory updates go into effect after 24 hours.

Change Email Address

You can add or change the Sac State email address that appears in the online directory. This must be a Sac State email address. This can be an email alias providing it has already been created. If you need to request an alias, please fill out the service request form.

  • Click on the Change email addresses button.
  • If the email address you want to use is already available, click on the Directory Listing checkbox and click Save.
  • If the email address is not available, click the Add an Email Address button.
  • Use the drop-down list and choose Business, Business 2, or Business 3. Enter the email address you would like published in the directory and click the Directory Listing checkbox.
  • Click the Save button.
  • Directory updates go into effect after 24 hours.

Change Building and/or Room Number

You can add or change the Sac State building or room number that appears in the online directory. Only existing Sac State locations can be added.

  • Click on the Change Online Directory button and a summary page will display.
  • Click on the Edit button.
  • To change the building, click on the magnifying glass icon to find the building number. Click on the number. Click on the Save button.
  • To change the room number, enter the new room number and click the Save button.
  • Directory updates go into effect after 24 hours.

Change the Preferred Name

You can change the preferred name that displays in the online directory. Please note that this will also appear in SacCT, Sac State email, SacLink account settings, the Library System, Class Schedules, the Campus Bookstore System, and other campus systems.

  • Click on the Change preferred name button.
  • Click on the Edit Name button.
  • Enter your preferred name and click OK.
  • Click the Save button.

Change Working Title

All working title changes must be approved by the Office of Human Resources. Most title changes are automated via the campus HR system (CMS) when a person changes jobs. This can take a few days to take effect. If your title was not changed or is incorrect, follow the HR below:

Staff and MPP Title Changes 
Please send to an email to classandcomprequests@csus.edu.
The Subject line should state [Employee Name], Working Title Change Request.
Faculty Title Changes 
Please send an email to Justin Gaulke or Anita Bird.
The Subject line should state [Employee Name], Working Title Change Request.

In the body of your email, HR would like you to provide the following information in your request:

  • Name of Employee
  • Employee ID#
  • Current Working Title
  • Proposed Working Title
  • Reason for Request

Change Department Name

The Budget Office manages department names. Most department name changes are automated via the campus HR system (CMS) when a person changes jobs. This can take a few days to take effect. If your department was not changed or is incorrect, follow the Budget Office process that follows.

Because department names are often tied to internal budget processes, you will need to contact your division's Budget Analyst and let them know you want to change your department name. Your division's Budget Analyst will need to contact the Budget Office to complete this change.

Accounts & Access - KB0012255 by Brad Grebitus | Published:2017-03-01 | Updated:2017-07-31 08:18:55 | Views::3

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Version 1.4.2 (release notes)